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Benefits of eInvoicing with Tradeshift
Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform
Easy Setup
- No installation of hardware or software required.
- Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.
Real-time Monitoring & Communication
- Check the status of invoices with real-time updates in your computer or mobile browser.
- Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
- Communicate and attach supporting documents directly from within Tradeshift.
Public Profiles & Network
- Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.
Introduction to Tradeshift
Tradeshift is a portal that will allow you to deposit your invoices from your software or to enter manually your documents (invoices, partial assets ...). Then, these documents will be integrated into the accounting system of our group in complete security.
Using Tradeshift allows you to view the entire billing process in real time: from the receipt of your document on the platform to its payment status.
The implementation of Tradeshift is easy to use and does not require any particular installation or hardware.
The advantages to join our partner Tradeshift:
- No tools or software installation required
- No delay or lost mail (real time reception)
- Possibility to attach documents in annex
- Real time monitoring and communication
- Become part of the Tradeshift network, that has thousands of connected companies
- Tradeshift has numerous certifications in terms of tax compliance, available by contacting Tradeshift support
Getting Started with Tradeshift
We built a short guide on how to get started quickly with only 5 steps.
These five steps will guide you through the most important steps invited supplier should take while and after responding to the invitation email of their customer.
Invoicing RAMSAY GÉNÉRALE DE SANTÉ
Scope
- Reception of invoices and supplier credit notes
- Availability of invoice and asset processing statuses for suppliers
- Application of tax and business rules (in accordance with the policy in force)
Please note that Tradeshift, concerning RAMSAY GÉNÉRALE DE SANTÉ, does not receive any document other than invoices and credit notes.
Tradeshift offers you several ways to send your documents:
- Connect to the portal
- Sending in EDI format
To learn about the different integration possibilities, visit integrate.tradeshift.com
Tradeshift portal
1. How to navigate on Tradeshift ?
You have a user guide on how to navigate on Tradeshift.
2. How to enter my first bill from the portal?
Once you're logged into the platform, you have two ways to create a bill:
- By using the "Create" menu, then by clicking on the "Invoice" field, and finally by selecting your client
- Or by searching for your client in the "Network" menu, by clicking on "..." and then selecting "Create a document".
You just need to complete the invoice template that appears on the screen. You can attach files by using the "Choose File" button in the attachments section at the bottom of the screen. Once your invoice is complete, just click on "Send invoice".
An error message will appear in case your document contains errors or missing data. You can send your document once your errors have been corrected.
After sending your document, you can consult its status in the "Documents" tab. The status will then be "Sent".
Invoicing Ramsay Generale de Sante using EDI
Ramsay Generale de Sante encourages their suppliers sending a large volume of invoices (30 invoices a month) to do so in an integrated manner. This means connecting your internal ERP system to Tradeshift and enabling automatic document transfer using secure file transfer protocols such as SFTP, FTPS or using the Tradeshift API.
Tradeshift supports a wide selection of document formats, such as CSV, EDIFACT, XML, etc. The Tradeshift Technical Integration Engineers can help you set up the connection and properly configure your document files.
If you would like to know more about the integration possibilities on Tradeshift, please go to this page. If you would like to start an integration with Tradeshift, please contact our support team via ticket.
RAMSAY GÉNÉRALE DE SANTÉ validation rules
The validation rules ensure that any supplier fulfills the information that are mandatory to the process of the document (invoice or credit note).
Please find below the specific business rules for RAMSAY GENERALE DE SANTE:
- The payment due date is required and cannot be in the past
- The supplier cannot issue purchase orders, quotes, proforma invoices or prepayments to CUSTOMER
- PO Control
- Purchase Order must exist for the supplier and must be open"
- Reference required
- Invoice Currency must be a valid ISO code
- Invoice Currency must match the PO currency
- No duplicate invoice numbers are allowed for the same supplier to buyer company
- Authorize all payment means
- PO number is mandatory either in header or in all lines. If a PO number is entered at header level, it must be copied to all lines.
- Reference is mandatory either in header or in all lines. If a reference is entered at header level, it must be copied to all lines.
- Site code is mandatory for documents sent to SI-Care
In order to deal with you documents as efficiently as possible, your documents must follow some validation rules.
1. Invoicing of prostheses on deposit
These fields must appear on the invoice:
- Patient file number
- Serial number
- Lot number
- Invoice number / Credit note number (Must not exceed 20 alphanumeric characters)
- Invoice / credit note date
- Elements of billing:
- Name of the entity to invoice on the purchase order
- Number and date of the purchase order
- Wording of articles
- Quantity
- Unit price
- VAT
2. Contract invoicing (maintenance, telecom, energy, etc.)
These fields must appear on the invoice:
- Invoice number / Credit note number (Must not exceed 20 alphanumeric characters)
- Invoice / credit note date
- Elements of billing:
- Name of the entity to invoice on the purchase order
- Number and date of the purchase order
- Contract number
- Billed period
- Label
- Quantity
- Unit price
- VAT
3. Invoicing, excluding prosthesis on deposit, excluding contract
You must include on the invoice:
- Invoice number / Credit note number (Must not exceed 20 alphanumeric characters)
- Invoice / credit note date
- Elements of billing:
- Name of the entity to invoice on the purchase order
- Number and date of the purchase order
- Wording of articles
- Quantity
- Unit price
- VAT
Contact information
For technical queries regarding the use of the Tradeshift platform, you can contact Support here.
If you have any functional question, please contact our front office : FrontOffice.Fournisseurs@ramsaygds.fr